GreenScape Landscaping: Streamlined Quoting and Invoicing

GreenScape Landscaping is a full-service landscaping company owned by Maria, providing design, installation, and maintenance services for 10 years.

The Challenge

Maria was manually creating quotes in Word documents, emailing them to customers, and then manually invoicing after job completion. The process was time-consuming, prone to errors, and created cash flow problems as invoices were often sent weeks after job completion. She estimated spending 8 hours weekly on administrative tasks that didn't generate revenue.

The AI Solution

Zen Companies implemented an automated quoting and invoicing system. Customers could request quotes through a simple online form, and the system generated professional quotes within minutes. Upon job completion, the system automatically generated and sent invoices, with payment reminders sent automatically after 10 days. Integration with her accounting software ensured all data was synchronized.

Results

• 50% Reduction in Paperwork: Significant reduction in administrative tasks.
• Quote-to-Close Time: Reduced from 5 days to 1 day.
• Invoice Processing: Reduced from 2 weeks to same-day.
• Days Sales Outstanding: Improved from 35 days to 18 days.
• Cash Flow: Improved by 40% through faster payment collection.
• 8 Hours Saved Weekly: On administrative tasks.

"I went from drowning in paperwork to having a system that handles everything. My cash flow improved dramatically, and I can now focus on growing the business instead of managing invoices."